Unit history timeline
Every event for a unit — repairs, uploads, approvals — in order so HOA board software actually answers “what happened here?”
Institutional memory for HOA boards
Your HOA’s institutional memory — finally organized.
Repairs, warranties, vendor work, and approvals stay tied to each building and unit — so when the board turns over, searchable HOA building history does not walk out the door.
No credit card required · Setup in minutes
Trusted by condo boards managing 2,000+ units
Built for self-managed HOAs and condo associations
Partner placeholders
Riverside Commons
Harbor View HOA
Maple Terrace
The 441
Lakeside Towers
HOA records are usually scattered across
- Gmail inboxes
- Dropbox folders
- PDFs on shared drives
- Old board member laptops
- Paper binders in a closet
- Property management systems
That creates real risk
- Lost warranties and invoices when someone leaves
- Vendors rehired without historical context
- Rough board transitions and repeating the same mistakes
- Homeowner disputes with no clear paper trail
- Compliance gaps when inspections or approvals can’t be found
BuildingTrax is HOA document management and maintenance tracking in one place — institutional memory your next board can actually use.
Operational clarity — not another empty shared drive
HOA board software should answer questions in seconds: what was approved, who did the work, and where the warranty lives.
Never lose another warranty or invoice
HOA warranty tracking and vendor invoices live in one searchable archive instead of buried email threads or HOA document management folders that nobody can find.
- —Attach PDFs to buildings or units
- —Search by vendor, date, or topic
- —Keep continuity through board turnover
See every repair ever done to a unit
HOA maintenance tracking means plumbing, envelope work, and common-area jobs stay documented with costs, dates, and who approved them — not lost when the manager changes.
- —Per-unit and per-building timelines
- —Work tied to vendors and approvals
- —Less guesswork for the next board
Know which vendors were approved — and why
Vendor management for HOAs means insurance expirations, board votes, and architectural approvals stay in an audit trail you can show homeowners or counsel.
- —Approval logs with context
- —Vendor records in one place
- —Fewer disputes, clearer accountability
See where everything lives
Realistic views of HOA document management, vendor management for HOAs, and approval history — the system of record for your building.
Vendor records
Condo association records for vendors stay current: contacts, insurance, and work history without digging through spreadsheets.
Approval log
Architectural approvals and board decisions logged with attachments so HOA building history is defensible and transparent.
How it works
Three calm steps from chaos to continuity — no IT project required.
1
Upload records
Invoices, warranties, approvals, inspection reports — drop them in from email or your drive.
2
Assign to buildings or units
Keep condo association records structured so the right people see the right history.
3
Search history instantly
Find vendor work, repair history, and approvals in seconds — not across three inboxes.
Built for real HOA workflows
From roof warranties to water intrusion — the same archive holds condo association records your board actually references.
Roof warranties
Store manufacturer and installer coverage with dates so replacements are not paid twice.
Balcony inspections
Keep engineer reports and follow-up work tied to the building for the next cycle.
Plumbing repairs
Track recurring issues by stack or unit for smarter capital planning.
Architectural approvals
Log decisions and conditions so enforcement is consistent and documented.
Elevator maintenance
Service contracts, callbacks, and violations in one timeline for the board.
Vendor insurance tracking
COIs and expirations visible before you sign the next work order.
Renovation records
Unit-level files for alterations that affect reserves or resale disclosures.
Water intrusion repairs
Moisture investigations and remediation in one place for liability and insurance.
What boards say
Placeholder stories — swap in verified customer voice when ready.
“Our last treasurer had everything in her inbox. The new board spent weeks piecing together roof work. This time the history is in one place.”
“We stopped re‑hiring a vendor who had already failed an inspection two boards ago. That alone paid for being organized.”
“When a homeowner challenged a balcony decision, we pulled the approval log and the engineer letter in under a minute.”